Meaning and Definition of Office Organisation

Organising is the process of management by which activities of a group of persons are coordinated and responsibilities fixed. It is through an organisation that managers blend human and material resources to achieve the goals of the enterprise. Organising office activities is a major aspect of office management.

A sound office organisation can contribute to the efficient working of an enterprise in the following manner

1) Office organisation provides the framework which enables the office to carry out its primary and secondary functions effectively. It involves integrating various jobs into an operating system through well-defined superior-subordinate relationships, and delegation of authority and fixing responsibility of the office staff.

2) It stimulates initiative and ‘creativity among office employees.

3) It ensures optimum use of men, machines and equipment.

4) It provides opportunities for the advancement of the office work.

Organisation is a process by which the activities of a group of persons are coordinated to achieve desired goals. When one talks of office organisation, it simply means a structural framework within which, and by means of which, the process of getting work can be effectively carried out. It is through the process of organising that the duties of office employees are determined and assigned, and responsibilities fixed so that the work may be performed with speed, accuracy and economy.

Office organisation may, thus, be defined as the process by which a structural framework of positions is welded together in the office for the pursuit of the desired goals.